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Accurate EHR Translation for Global Patient Care
At Sesen, we specialize in high-precision language solutions for the life sciences industry,
At Sesen, we specialize in high-precision language solutions for the life sciences industry, delivering expert healthcare and hospitals translation services that meet the rigorous demands of today’s healthcare systems. Electronic Health Records (EHR) translation services help hospitals, clinics, EMR/EHR vendors, CROs, and insurance providers accurately translate multilingual medical records to support informed clinical decisions and improve patient outcomes.
As healthcare becomes increasingly global and digital, the need for reliable multilingual EHR translation has never been greater. From structured health data to unstructured clinical notes, we provide linguistically and medically accurate translations that ensure continuity of care across languages and borders. Our solutions enable providers to deliver equitable, compliant, and patient-centered healthcare regardless of language barriers.
Whether translating a patient’s full medical history or localizing clinical documentation for international research, Sesen combines domain expertise with cutting-edge language technology to deliver accurate, compliant, and scalable medical record translation solutions.
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The Critical Role of EHR Translation in Modern Healthcare
Accurate EHR translation is critical to maintaining the integrity of patient care and the safety of clinical workflows. Misinterpretations in medical records can lead to diagnostic errors, inappropriate treatment plans, and adverse outcomes. At Sesen, our expert EHR translation services ensure medical terminology, physician notes, and health data are precisely rendered across languages to support clinical accuracy and patient safety.
In addition to clinical considerations, healthcare organizations must comply with stringent data protection and privacy regulations. Our translation workflows are fully aligned with HIPAA, GDPR, and ISO 17100 standards, ensuring the confidentiality and legal defensibility of every translated medical record.
Multilingual EHR translation also plays a vital role in delivering consistent care to diverse patient populations. Whether supporting cross-border medical travel, telehealth expansion, or community-based care, Sesen enables healthcare providers to maintain continuity of care through linguistically accurate and culturally appropriate documentation.
Reliable translation of electronic health records also reduces legal risk, helping protect providers from liability and malpractice claims by ensuring all documentation is clear, accurate, and traceable.
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Our EHR Translation Expertise
Sesen brings together certified medical linguists and healthcare subject-matter experts to deliver high-accuracy EHR localization and translation services. Our translators are professional native linguists with deep knowledge of medical terminology, clinical workflows, and healthcare documentation practices, ensuring the highest linguistic and contextual precision.
We work exclusively with multilingual professionals who are trained in interpreting complex medical records and are fluent in the structure and content of clinical documentation. This includes familiarity with healthcare IT systems and interoperability standards such as HL7, FHIR, ICD-10, and CPT—allowing us to accurately translate structured data, HL7 documents, and free-text fields within electronic medical records (EMRs).
In addition to linguistic expertise, Sesen is at the forefront of applying modern translation technologies to EHR projects. We leverage customized translation memories, dynamic termbases, and scalable workflows to ensure consistency, accuracy, and efficiency across large-scale multilingual medical record translation initiatives.
Whether localizing full EMR systems or translating individual patient files, Sesen delivers accurate, standards-compliant, and technology-enabled language solutions tailored to the needs of today’s healthcare environments.
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EHR Documents We Translate
Sesen provides comprehensive medical record translation services that cover the full spectrum of clinical documentation found in electronic health record (EHR) and electronic medical record (EMR) systems. Our linguists are trained to accurately translate both structured and unstructured health data while preserving medical context, clinical intent, and data integrity.
We translate the following EHR document types:
Patient Records & Medical Histories
Includes the translation of admission reports, problem lists, allergies, medications, immunizations, and family/social histories—critical for supporting informed clinical decisions across languages.
Progress Notes & Discharge Summaries
Accurate localization of daily evaluations, physician notes, care plans, and discharge instructions to ensure continuity of care in multilingual settings.
Lab Results & Imaging Reports
Translation of diagnostic test results, radiology summaries, and pathology findings while preserving medical terminology and data format integrity.
Consent Forms & Clinical Assessments
Culturally adapted translation of patient-facing documents to ensure understanding, compliance, and legal validity in multilingual healthcare environments.
Coding Annotations (ICD, SNOMED, CPT)
Localization of structured coding references to maintain compliance in billing systems and regulatory submissions across international markets.
Physician Narratives & SOAP Notes
Clear and medically accurate translation of subjective and objective notes, assessments, and treatment plans authored by healthcare providers.
Whether translating an individual patient record or large volumes of clinical documentation, Sesen delivers precise, medically accurate translations that support continuity of care and meet the documentation standards of healthcare organizations worldwide.
Looking for help with patient-facing platforms? Explore our Patient Portal Localization services.
Secure and Compliant Translation Workflow
At Sesen, security and compliance are foundational to our EHR translation services. We follow a rigorous, process-driven workflow designed to safeguard protected health information (PHI) while meeting the highest regulatory and industry standards.
Our infrastructure supports end-to-end encryption and role-based access control, ensuring that sensitive clinical data remains protected throughout the translation lifecycle. We are fully HIPAA- and GDPR-compliant, with ISO 17100 and ISO 9001:2015 certifications that reflect our commitment to quality, confidentiality, and data protection in every project.
All linguists involved in EHR translation are subject to strict non-disclosure agreements (NDAs) and possess verified experience in medical and regulatory content. Files are transferred and stored securely using AWS cloud infrastructure, leveraging Amazon’s robust data encryption and security frameworks.
For clients requiring added transparency and traceability, we also offer audit trails, version tracking, and full documentation of the translation workflow—ensuring your organization maintains compliance and peace of mind at every stage.
Sesen delivers HIPAA-compliant translation services that meet the complex security needs of healthcare providers, CROs, and health tech vendors—without compromising speed or accuracy. Learn more about our commitment to HIPAA-compliant translation services and data protection.
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Technology-Enabled Human Translation
Sesen combines human expertise with advanced translation technologies to deliver scalable, accurate, and efficient EHR translation services tailored to healthcare environments. Our hybrid translation model integrates human linguists with machine translation post-editing (MTPE) workflows when appropriate, accelerating delivery while preserving clinical accuracy and regulatory compliance.
We leverage domain-adapted AI tools—including SesenGPT, our proprietary language technology—to enhance terminology consistency, reduce errors, and support large-scale multilingual EHR translation projects. These tools are particularly effective for standardizing recurring medical terminology, coding references (ICD, SNOMED, CPT), and structured content.
For organizations with custom infrastructure, we offer optional API-based integration with client-side EHR systems to enable seamless file exchange, workflow automation, and version control. Our platform also supports multilingual data migration, making it easier to convert legacy records into new systems without compromising linguistic quality or data structure.
Whether you're translating high-volume structured records or free-text physician notes, Sesen’s technology-enabled human translation model ensures fast, consistent, and compliant outcomes—backed by intelligent automation and domain-specific human oversight.
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Regulatory and Industry Standards
Sesen’s EHR translation services are designed to align with the stringent standards of global healthcare systems and regulatory frameworks. We support structured data formats such as HL7 CDA and FHIR, ensuring accurate translation of XML- and JSON-based clinical documents without disrupting data integrity or interoperability.
Our workflows are built to handle both structured and unstructured content, enabling accurate translation of templated medical fields alongside physician-authored narratives and free-text entries. This flexibility supports comprehensive EHR localization for diverse clinical documentation types.
We provide multilingual translation support for global regulatory submissions, including those required by the U.S. FDA, European Medicines Agency (EMA), and other health authorities worldwide. Our linguists are trained in regulatory language and terminology, helping clients meet compliance standards while maintaining linguistic and contextual precision.
Sesen also localizes EHR-adjacent content such as patient portals, mobile health applications, and patient education materials, ensuring a seamless multilingual user experience across platforms that interface with electronic medical records.
By adhering to industry standards and regulatory best practices, Sesen enables healthcare organizations to confidently deploy EHR solutions across languages, regions, and compliance frameworks.
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Case Studies & Real-World Applications
Sesen has successfully supported leading hospitals, CROs, and public health institutions with high-accuracy EHR translation services that improve patient outcomes and enhance operational efficiency.
In one project, we partnered with a major metropolitan hospital system in California to translate multilingual patient records and discharge instructions into six languages, resulting in measurably improved patient comprehension and a 15% reduction in 30-day readmission rates for limited English proficiency (LEP) populations.
For a global contract research organization (CRO), Sesen provided rapid translation of clinical records and patient-reported outcomes in multiple languages to support a multi-country post-market surveillance study. The streamlined workflow helped the client meet EMA documentation requirements while maintaining data consistency across sites.
We also worked with a state public health agency to localize EHR-linked COVID-19 vaccine documentation and patient intake forms, improving access to care and ensuring compliance with federal reporting mandates.
Our clients consistently highlight the accuracy, responsiveness, and regulatory alignment of our medical translation services.
From improving communication with diverse patient populations to enabling cross-border clinical collaboration, Sesen’s EHR translation services deliver measurable impact across the healthcare ecosystem.
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Frequently Asked Questions (FAQs)
What languages do you support for EHR translation?
Sesen provides medical record translation services in over 150 languages, including Spanish, Chinese, Arabic, French, German, Portuguese, Korean, Japanese, and Russian. We specialize in multilingual EHR translation for both common and less widely spoken languages, supporting global healthcare delivery and cross-border collaboration.
How do you ensure medical accuracy in EHR translation?
All EHR translations are performed by certified medical linguists with subject-matter expertise in clinical documentation. We follow a rigorous QA process, including bilingual review, terminology management, and the use of translation memories and approved glossaries to maintain consistency. Our workflows are compliant with ISO 17100 and designed specifically for medical accuracy and regulatory standards.
Is your process compliant with HIPAA?
Yes. Sesen’s entire translation workflow is HIPAA-compliant, with strict data handling protocols, end-to-end encryption, and role-based access controls. We also comply with GDPR and other international privacy regulations to ensure the secure translation of protected health information (PHI).
Do you handle handwritten or scanned EHR documents?
Yes. We can process handwritten physician notes and scanned documents using OCR (optical character recognition) technology, followed by manual validation and professional medical translation. This is especially useful for legacy records or documentation originating from paper-based systems.
Can you integrate with our EHR system?
We offer optional API-based integration with client-side EHR platforms to enable seamless data transfer, version control, and workflow automation. Our team can work with your IT staff to configure a secure and efficient translation pipeline that fits your infrastructure and compliance requirements.