The New Standard: AI-Driven Terminology Management for Life Sciences
In the highly regulated life sciences industry, precise terminology isn’t optional—it’s critical. From pharmaceuticals and biotechnology to medical devices and CROs, consistent terminology underpins regulatory compliance, patient safety, and multilingual accuracy across global markets.
Yet, traditional terminology management processes often struggle to scale. Challenges such as inconsistent term usage, language ambiguity, and siloed glossaries lead to costly delays, rework, and regulatory risk—especially when managing large volumes of multilingual documentation like IFUs, drug labels, and clinical trial submissions.
Artificial intelligence is reshaping how life sciences organizations manage terminology at scale. By automating term extraction, validation, and multilingual harmonization, AI reduces manual overhead while improving quality and consistency.
At Sesen, we bring deep life sciences domain expertise together with AI innovation to deliver next-generation terminology management. Our solutions ensure linguistic consistency across global content, support real-time collaboration with linguists and subject matter experts, and streamline your translation workflows for greater speed and compliance confidence.
Why Terminology Management Is Essential in Life Sciences
In life sciences, terminology is more than language—it’s a regulatory, clinical, and commercial imperative. Accurate and consistent terminology underpins every stage of the product lifecycle, from R&D through global market authorization and post-market surveillance.
Regulatory Precision
Regulatory agencies such as the FDA, EMA, and PMDA require the use of approved, standardized terminology in all documentation. Inconsistent or incorrect terms can trigger compliance issues, delay approvals, and result in costly re-submissions.
Patient Safety & Clinical Accuracy
In clinical trial protocols, labeling, and IFUs, precision in terminology safeguards against misinterpretation that could lead to dosing errors, safety risks, or adverse events. Clear, consistent terms support accurate understanding by healthcare professionals and patients alike.
Brand and Product Consistency
Terminology is integral to maintaining a unified brand voice across therapeutic areas and regions. Centralized term management ensures that proprietary product names, indications, and mechanisms of action are referenced accurately and consistently across all touchpoints.
Multilingual Alignment Across Global Content
Life sciences organizations must deliver high volumes of multilingual content—drug labels, regulatory submissions, clinical documentation, safety data sheets, and more. Effective terminology management ensures aligned terminology across languages, improving translation quality, accelerating turnaround times, and reducing costly back-and-forth with in-country reviewers.
Sesen’s AI-enhanced approach ensures terminology is accurate, harmonized, and compliant—at global scale.
How Sesen Uses AI to Power Terminology Management
Sesen applies advanced AI to modernize terminology management for life sciences, enabling scalable, accurate, and compliant language workflows across global markets. Our platform integrates AI-driven automation with expert human oversight to ensure consistency, efficiency, and precision.
Automated Term Extraction
AI rapidly identifies candidate terms from source documents, existing glossaries, clinical protocols, regulatory databases, and labeling content—eliminating manual effort and accelerating glossary development.
AI-Powered Term Validation
Machine learning models flag inconsistent or outdated terms, suggest corrections, and enforce alignment with approved terminology lists—supporting compliance with FDA, EMA, PMDA, and other regulatory bodies.
Neural Matching & Synonym Resolution
AI identifies and clusters semantically related terms and synonyms across large corpora, helping to unify terminology and prevent duplication or ambiguity across content sets.
Real-Time Term Suggestions in CAT Tools
Our system integrates with CAT environments to surface context-aware term recommendations as linguists translate, boosting accuracy and reducing rework in medical and scientific content.
Terminology Harmonization Across Languages
By combining AI analysis with expert linguist input, we harmonize terminology across multiple language pairs, supporting global consistency in clinical trial documents, IFUs, and product labeling.
Predictive Terminology Analytics
Our platform analyzes usage trends, tracks terminology adoption over time, and highlights potential quality or compliance issues—enabling proactive terminology governance.
Together, these capabilities help life sciences organizations maintain control over terminology across regions and regulatory jurisdictions while streamlining localization at scale.
Sesen’s Hybrid Approach: AI + Human Linguists
At Sesen, we combine the speed and scalability of AI with the accuracy and contextual insight of experienced human linguists. This hybrid model ensures that terminology management meets the highest standards for scientific precision, regulatory compliance, and linguistic quality.
Technology-Enabled Human Expertise
Our AI automates terminology extraction, validation, and alignment—but it’s our linguists and subject matter experts (SMEs) who provide the final layer of contextual accuracy. This human oversight is essential for interpreting nuanced scientific language and therapeutic-specific terms.
Linguistic Review and Domain Expert Validation
All AI-generated term suggestions undergo human review by qualified linguists and life sciences experts. This step ensures that terminology aligns with therapeutic context, regulatory requirements, and client-specific preferences.
Continuous Feedback Loop to Refine AI Output
Linguist input is fed back into the AI engine to continuously refine its accuracy and adapt to evolving terminology usage. This closed-loop system enhances machine learning over time and drives continuous quality improvement.
Seamless Integration with Translation Workflows
Our hybrid approach is fully integrated into Sesen’s translation and localization processes. Terminology assets are accessible to translators in real time, ensuring consistent term usage across all content types—from clinical trial documentation and drug labels to IFUs and scientific publications.
By combining machine intelligence with human judgment, Sesen delivers high-precision terminology management tailored for the complexities of global life sciences.
Integration with Translation & Localization Workflows
Sesen’s AI-powered terminology management is fully integrated with our translation and localization workflows, enabling seamless, end-to-end consistency across all multilingual content. Our centralized terminology database connects directly with our Translation Management System (TMS), ensuring every stakeholder—from linguists to reviewers—accesses the latest approved terms in real time.
Centralized Terminology Database Linked with TMS
All termbases are centrally managed and dynamically linked to our cloud-based TMS. This enables unified term access across teams, improves collaboration, and ensures terminology consistency throughout the localization pipeline.
Transforming Key Localization Areas
- MTPE (Machine Translation Post-Editing):
Terminology alignment improves MT quality, reducing post-editing time and effort. - Software Localization:
Ensures UI strings and technical terms are consistently rendered across platforms and languages. - DTP and Packaging:
Standardized terms minimize layout errors and reformatting during desktop publishing and multilingual packaging. - Labeling & Regulatory Submissions:
Enhances precision and compliance across drug labels, IFUs, eCTDs, and other regulatory deliverables.
Workflow Efficiency Gains
- Reuse and Memory Leverage:
Consistent terminology maximizes TM leverage, improving efficiency and lowering per-word costs. - Faster Turnaround with Higher Consistency:
Real-time access to approved terms reduces lookup time and accelerates translation throughput. - Lower Rework and Review Costs:
Fewer terminology errors mean reduced rounds of client or in-country review, lowering total project cost.
By embedding intelligent terminology management into every step of the translation process, Sesen delivers faster, more accurate, and regulator-ready content at scale.
Use Cases: Where AI-Powered Terminology Management Delivers Results
Sesen’s AI-driven terminology management platform supports mission-critical localization needs across the life sciences industry. Below are key use cases that demonstrate how our hybrid approach solves terminology challenges in high-complexity, multilingual environments.
Global Drug Labeling Standardization
Life sciences companies must align product labeling across diverse markets to meet regulatory requirements. Sesen’s AI automatically extracts and harmonizes core terminology—such as indications, contraindications, dosage forms, and adverse events—ensuring consistency across country-specific labels and reducing the risk of regulatory noncompliance.
Multilingual Clinical Trial Documentation
Clinical trial content—including protocols, ICFs, and CRFs—must be translated accurately and consistently across sites. Our platform identifies key terms, standardizes usage across languages, and integrates approved terminology into CAT tools, enabling higher-quality translations and fewer rework cycles.
Medical Device IFU Harmonization
Instructions for Use (IFUs) require precise terminology for device components, usage instructions, and safety warnings. Sesen’s AI identifies variant terms across past documentation and harmonizes them for all target languages, ensuring alignment with MDR and FDA requirements.
Brand Terminology Management Across Regions
Protecting brand equity requires consistent use of proprietary names, scientific claims, and messaging. Sesen centralizes and enforces brand terminology across all multilingual marketing, medical affairs, and regulatory content, adapting to local linguistic norms while preserving global brand integrity.
Onboarding New Language Pairs with Consistent Glossaries
Expanding into new markets requires scalable linguistic infrastructure. Sesen uses AI to rapidly build termbases from existing content and regulatory references, streamlining the onboarding of new translators and language pairs while maintaining terminological consistency from day one.
Whether you’re launching a new product globally, managing a multilingual clinical trial, or scaling localization across markets, Sesen’s AI-powered terminology management ensures consistent, compliant, and high-quality results.
Terminology Governance and Compliance
In regulated life sciences environments, terminology accuracy isn’t just a quality concern—it’s a compliance mandate. Sesen’s terminology management platform is built to support strict governance protocols and regulatory transparency at scale.
AI-Supported Adherence to Client-Approved Term Lists
Our system enforces the use of validated, client-approved terms across all content types and language pairs. AI automatically flags deviations and suggests approved alternatives in real time during translation, ensuring linguistic and regulatory alignment.
Audit Trails for Term Usage
Every term selection, change, and override is logged with full traceability. This auditability supports internal quality assurance processes and external regulatory inspections, offering a transparent record of term usage across projects.
Versioning and Change Management
Sesen’s platform tracks changes to term definitions, usage rules, and preferred translations over time. Version control capabilities allow for safe updates, rollback functionality, and contextual tracking—supporting terminology evolution while preserving historical accuracy.
Industry Compliance Standards
Our terminology workflows align with global quality standards, including:
- ISO 17100 (Translation Services – Requirements for Translation Providers)
- ISO 9001:2015 (Quality Management Systems)
- ISO 13485:2016 (Medical Devices – Quality Management Systems)
By combining AI-driven enforcement with structured governance, Sesen ensures that terminology management meets the rigorous demands of life sciences regulation, audit readiness, and multilingual accuracy.
Sesen’s AI Technology Stack
Sesen’s AI-powered terminology management solutions are built on a secure, enterprise-grade technology stack designed specifically for the complex needs of the life sciences sector. Our infrastructure combines performance, flexibility, and data protection with domain-specific intelligence.
Secure, AWS-Hosted Infrastructure
All Sesen systems are hosted on Amazon Web Services (AWS), leveraging industry-leading cloud security, data redundancy, and regulatory compliance capabilities. This ensures data integrity, scalability, and alignment with global data protection standards, including HIPAA and GDPR.
Powered by Open-Source LLMs and SesenGPT
Our platform integrates state-of-the-art open-source large language models (LLMs), enhanced by proprietary training on domain-specific content. SesenGPT, our in-house AI engine, is continuously fine-tuned with real-world life sciences data to support terminology precision, contextual awareness, and multilingual performance.
Custom Glossary and Termbase Development
We build custom glossaries and terminology databases tailored to each client’s therapeutic areas, regulatory focus, and brand lexicon. Our AI automates term extraction and validation, while linguists refine and approve entries for integration into translation workflows.
Scalable, Enterprise-Ready Architecture
Sesen’s modular platform supports projects of all sizes—from targeted regulatory submissions to global content localization programs. Our solutions are designed to scale with client needs, providing flexible deployment options, multilingual support, and seamless integration with existing TMS and CAT environments.
With a technology stack purpose-built for life sciences, Sesen delivers the accuracy, transparency, and scalability required for modern terminology management.
Benefits for Clients
Sesen’s AI-powered terminology management delivers measurable value for life sciences organizations operating in highly regulated, multilingual environments. Our solutions are designed to enhance operational efficiency, reduce risk, and support global scalability.
Consistency Across Content and Languages
Centralized, AI-driven terminology enforcement ensures that scientific, regulatory, and brand terms are used consistently across all content types and language pairs—from clinical documentation to product labeling and marketing materials.
Faster Time to Market
By streamlining terminology workflows and reducing rework, Sesen accelerates localization timelines. Translators work more efficiently with real-time term suggestions and pre-approved glossaries, enabling faster content delivery and quicker regulatory submissions.
Improved Translation Quality
AI-enhanced term validation and linguist-reviewed glossaries reduce ambiguity and translation errors. This results in higher linguistic accuracy, improved readability, and fewer client or in-country review cycles.
Reduced Localization Cost
Terminology consistency drives greater leverage of translation memory and minimizes rework. Combined with AI-assisted automation, clients benefit from lower per-word costs and improved ROI across large-scale localization efforts.
Regulatory Peace of Mind
Sesen’s workflows are built to align with global regulatory standards and terminology governance best practices. Clients gain confidence that translated content is not only linguistically correct but also compliant with agency-specific terminology requirements.
By integrating intelligent terminology management into every step of the localization process, Sesen helps life sciences companies scale globally—with precision, speed, and control.
